Sessions are the core of the Conferences i/o experience, representing a training, meeting, or event. 


Note: The ability to create/add sessions in a Conferences i/o app will require that you have our "multi-session" level of service. If your app doesn't have administration choices for Manage Sessions or Manage Presenters, this usually means that you have our more affordable "single-session" app, which only supports use for one meeting or session at a time. If you are interested in upgrading, please contact us at [email protected]

TABLE OF CONTENTS

Create a new session 

  1. Sign in as an Admin

  2. Click Manage Sessions
  3. Click Create a New Session
  4. Name the session and enter any other optional details
  5. Click Save


Edit an existing session

  1. Sign in as an Admin

  2. Click Manage Sessions

  3. Locate the session to edit and click Edit below the session’s title


  4. Update the session details

  5. Click Save


Settings Details

Session Name, Date, and Time

  • Name of Session: The name of the session
    • Appears on the Home page of the app and at the top of the session dashboard
    • It is also the only required field when creating a session
  • Location: The physical location of the session
    • Appears under the session name on the home page
    • Useful when creating an in-person or on-site session to direct attendees to the correct area
  • Date of Session: The date of the session
    • Can only be one date, not a span of multiple days
    • Required for automatically unlocking Session Evaluations based on the date/time a session is scheduled to end
    • If the session date is unavailable, double-check the event dates selected on the Event Details page
  • Start Time and End Time: 
    • Required for automatically unlocking Session evaluations based on the date/time a session is scheduled to end.


Learning Objectives 

  • Up to 10 objectives can be added per session
  • Each objective can be evaluated separately in the Session Evaluation


Metadata

  • Session ID: a customizable field for reporting 
    • Useful for teams that use internal code names of each session
    • The Session ID will be included in reporting and can only be seen by the Admin
  • Session Type: a customizable field for reporting
    • Useful for identifying sessions by type or category in reporting
  • Session Topic: a customizable field for reporting  
    • Useful for identifying sessions by topic in reporting



Advanced

  • Session Moderator Password: session-specific password for moderators
    • This password overrides the global moderator password
  • Attendee Password: session-specific password for attendees
    • Attendees will be prompted to enter the password before they can join the session
  • Session Ordering Rank: a numerical order for custom sorting
    • Useful when multiple sessions are scheduled to occur at the same time.
    • Sorted ascending by rank, where 1 is at the top and the highest value is at the bottom


Should this session be hidden?

  • Check the box to hide the session and prevent it from appearing on the Home page. 
  • Sessions can also be hidden and unhidden on the Manage Sessions page by clicking the Hidden/Visible toggle below the session’s name.


Is this session a Q&A panel?

  • Useful for sessions with more than 1 presenter. 
  • Checking the box will add the option in Social Q&A for attendees to direct a question to a specific presenter in the session. 


Is this session an Agenda-only session?

  • Useful for Admins who would like to block off time for lunch or breaks in between sessions on the Home page.
  • Agenda-only sessions aren’t clickable but are used as placeholders in the agenda. 


Presenters

  • Presenters added on the Manage Presenters page can be added to the session.


Video Demonstration