CPE Codewords are a mechanism used to insure that attendees not only stay for the entire duration of a session but are also actively paying attention throughout. 


TABLE OF CONTENTS


Note: CPE Codewords are only compatible with our Standard Self Check-in Attendance Tracking mode. They are not compatible with Kiosk or Self Reporting Modes.


Note: Attendance Tracking and Codewords are Add-On features. If you do not see these options, please contact your account manager to enable it or contact  hello@conferences.io with questions about your account.

Add Custom Codewords


  1. Sign-in to the Admin panel

  2. Click Manage Sessions

  3. Edit the desired session
  4. Click Add New Codeword 
  5. Enter the codeword to use and select the Field of Study to associate it with

    Note: Codewords can be a combination of letters and numbers, and be up to two words. Codewords cannot contain non-alphanumeric characters such as punctuation or special characters.


  6. Click Add Codeword to create the codeword



  7. Click Save to save changes to the session



Automatically Generate Codewords


  1. Sign-in to the Admin panel

  2. Click Manage Sessions

  3. Edit the desired session


  4. Click Generate Codewords


  5. Enter the number of codewords to generate for each credit hour, then click Generate


  6. Review the series of three digit numbers that Conferences i/o generates


  7. Click Save to save changes to the session


Download and Add Codewords Slides to a Presentation


  1. Sign-in to the Admin panel

  2. Click Manage Sessions

  3. Under Download, click Download Codewords for the desired session
  4. Open the downloaded PowerPoint file

  5. Drag and drop the codewords slides into the appropriate points of an existing presentation file.


Note: These slides are not Live Content Slides and do not require the add-in or Mac app to function.


Codeword Slide Examples



Codewords Reporting


  1. Sign-in to the Admin panel

  2. Click Manage Sessions

  3. Click Manage in session's attendance column


  4. Review the Attendance Reporting Page to see the progress of each attendee


    Note: For sessions with multiple different types of credit (e.g. hour 1 for Accounting credit and hour 2 for Tax credit), the codeword completions will report separately for each type of credit or field of study.



  5. Click Details to view the specific codewords the attendee submitted.

    Note: Codewords that were not submitted by the attendee will be displayed in red text with a strikethrough.


Best Practices


  • Conferences i/o recommends setting aside 3-4 minutes at the very start of the session to make sure that the instructions are clearly communicated to attendees.

  • An accompanying template script for an announcement that can be made by the instructor or moderator should be read while displaying the How to Join slide. This announcement will instruct the attendees on the CPE requirements and how to submit the CPE Codewords.

  • We recommend setting anchor points -- inserting the first codeword slide near the start of the presentation, inserting the last codeword slide at or near the end of the presentation, and then mixing the rest of the codeword slides proportionately between the two points.

  • Add a minute or two at the end of the presentation to remind attendees to add codewords before leaving verbally and by displaying the Before You Leave reminder slide.